Procurement Supervisor
EMPLOYMENT APPLICATION- APPLY ONLINE
The Jacksonville Housing Authority is an equal opportunity/affirmative action employer. It is the policy and the intent of the Jacksonville Housing Authority to provide equality of opportunity in employment for all persons, and in all aspects of its personnel policies, programs, practices, operations, and in all its working conditions and relationships with employees and applicants for employment. Recruitment, hiring, assignment, training, compensation, promotion, retention, and disciplinary decisions will be made without regard to race, color, religion, creed, national origin, sex, sexual orientation, age, disability, genetic information, veteran status, or any other protected class status applicable under local, State of Florida or federal law.
POSITION
| Job Title: | Procurement Supervisor |
| FLSA Classification: | Exempt |
| EEO Classification: | Professional |
| Salary/Pay Grade: | $50,015.30 - $88,398.65 |
| Report to: | Chief Executive Officer |
JOB DESCRIPTION
Job Summary
Metrics-driven leader with analytical, financial, and technical acumen. This leadership role is responsible for ensuring the supply chain and is focused on supporting the needs of the Agency with timely delivery of cost-effective products and services that provide the best value for JHA. Develop/refine and lead a procurement strategy with short and long-range goals to promote value, efficiency, and growth in the corporate services and materials procurement for both direct and indirect categories. ensuring those responsible for serving as the principal procurement official for JHA and for the procurement of all goods, supplies, and services in accordance with applicable federal, state, and local laws, rules, ordinances, and regulations. Excellent interpersonal and communication skills with a proven ability to create and maintain positive working relationships with department heads, vendors, and suppliers.
Essential Job Functions
- Responsible for reviewing and supervising the development, execution, and approval of staff and user departments Invitation for Bids, Request for Proposals and Request for Qualifications and ensuring project timelines are adhered.
- Perform procurement outreach activities communicating Jacksonville Housing procurement process and identify and develop continuous improvement processes.
- Determine and implement the appropriate method of procurement to secure the requested service, commodity or supplies and execute the necessary action.
- Direct the procurement staff in the planning, organizing, and monitoring of procurement activities while overseeing the integrity and documentation of contract files.
- Identify, evaluate, and resolve departmental work-related issues.
- Establish departmental priorities while using sound business judgment and discretion to ensure project timelines, milestones and activities across various projects are completed.
- Collaborate with user departments to provide procurement direction and contract oversight.
- Perform systems and internal control reviews of departmental work.
- Gather and collect information on problems to determine areas of deficiencies.
- Prepare and submit procurement recommendations to Jacksonville Housing management.
- Assist user departments in resolving disputes with suppliers regarding service, cost, and prepare appropriate correspondence to suppliers relating to department inquiries and procurement issues.
- Maintain the integrity of contract files documentation and ensure information is properly stored on Jacksonville Housing network.
- Create and develop various procurement and vendor outreach reports.
- Manage, train, and evaluate staff performance to ensure they are knowledgeable and skilled to perform the assigned position requirement.
- Prepare and review departmental board items and reports for management.
- Oversee and facilitate procurement training workshops for vendors and Jacksonville Housing staff.
MINIMUM QUALIFICATIONS
Education and Experience
Bachelor's Degree in business, accounting, or HUD Procurement training in a related field and a minimum of two (2) years of experience in procurement and/or contract development, administration, and negotiations. An equivalent combination of education and experience may be considered. Must possess a valid Florida driver's license, or within six (6) months of employment, and be insurable under the Authority's plan.
Required Knowledge, Skills, and Abilities
- Experience creating and developing a high performing team.
- Knowledge and understanding of procurement methods, principles and terminology.
- Knowledge of the HUD Capital Funds Program and the submission requirements.
- The Section 3 and Davis Bacon requirements for procurement and contracting.
- Understanding the obligating and expenditure process and the deadlines under the Capital Fund final rule.
- The principles of ethics in procurement.
- The basic Public Housing Development process and understands principles and practices of construction, personnel management and grant administration, technical specifications and practices of cost-effective construction.
- Plan, organize, assign, coordinate, review, and evaluate the work of professional, technical, consultant, and administrative support staff.
- Prepare, administer, and monitor a project budget and anticipate future budgetary needs.
- Develop persuasive oral presentations of Ideas and recommendations.
- Interpret and apply complex rules, regulations, laws, and ordinances.
- Provide assistance and project management oversight on assigned projects.
- Evaluate alternative project approaches and adopt effective solutions.
- Prepare accurate and detailed written material, including staff and administrative reports.
- Analyze policies, proposed code amendments and changes to established programs and policies.
- Exercise sound, independent judgment, and initiative within established guidelines.
- Ability to generate records, receipts, and reports efficiently using a calculator and the computer system.
- Ability to establish and maintain effective work relationships with peers, superiors, residents, community service agencies, and the public.
- Ability to manage multiple priorities and multiple demands to accomplish tasks in accordance with established requirements.
- Skilled in analyzing situations to identify problems and offer possible solutions.
- Skilled in communicating with all types of people in a wide variety of situations.
Core Competencies
Commitment - Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success conveys a sense of urgency and brings issues to closure; and persists despite obstacles and opposition.
Customer Service- Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands monitors, and measures the needs of both internal and external customers; talks and acts with customers in mind; and recognizes working colleagues as customers.
Effective Communication- Ensures important information is passed to those who need to know; conveys necessary information clearly and effectively orally or in writing; demonstrates attention to, and conveys understanding of, the comments and questions of others; and listens effectively.
Responsiveness and Accountability - Demonstrates a high level of conscientiousness; hold oneself personally responsible for one's own work; and does fair share of work.
Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; supports everyone's efforts to succeed; attends, supports, and participates in all team building exercises and events.
Ethics - Treats people with respect; keeps commitments; inspires the trust of others, works with integrity and ethically; upholds organizational values.
Interpersonal Skills - Focuses on solving conflict, not blame; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things.
Organizational Support- Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
Judgement - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary, to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offer help when needed.
Adaptable/Flexible Skills: Ability to work additional hours, if required, and work with pressing deadlines and being task oriented. Proactively seeks work assignments when current assignments have been completed-takes initiative- and is challenged by full workloads. Willingness and flexibility to manage multiple tasks simultaneously while handling a variety of responsibilities is essential.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; operating computers and other office equipment; moving about the office; attending onsite and offsite meetings. The employee must be able to communicate via email and verbally via telephone. The employee must occasionally lift up to fifteen (15) pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is primarily conducted in an office environment, with interaction with external/internal clients.
Other: Must possess a valid driver's license and be insurable by Jacksonville Housing.
| Position Reports to | Chief Executive Officer |
| Leadership Accountability | Yes |
| Supervisory Accountability | Yes |
| Organizational Accountability | Yes |
| Financial Accountability | Yes |
| Customer Accountability |
Interfaces with customers internally and externally. |
We anticipate hiring at the minimum of the respective pay grade per contractual obligations.
We are an EOE & DFWP. A successful applicant will be required to pass a background check including but not limited to employment history, criminal record and driving record, and may be subject to a pre-employment drug screening.
This job description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job classification. All incumbents may not perform all the job duties listed, and some incumbents may perform some duties which are not listed, and incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description.